Privacy Policy




Updated on August 10, 2022.

SwimÖresund is responsible for ensuring that your data is processed in accordance with the law.

Collection of data

When you register for activities at SwimÖresund, you provide a range of personal information which is securely collected by:

Hesteskoen 15
3000 Helsingør
e-mail: [email protected]


SwimÖresund collects and processes personal data in order to handle and deliver the services the participant has purchased.

What data is collected by SwimÖresund

Personal data that is collected and processed may include, for example (but is not limited to):

  • Name & Family name
  • Nationality
  • e-mail
  • Phone number
  • Sex
  • Age
  • Date of birth
  • Club / Team name
  • Swim history
  • Medical certificate
  • Qualification details

What does SwimÖresund do with the collected data

The use of the collected data will typically include (but not be limited to):

  • Internal record keeping
  • Monitoring and control of necessary requirements for participation in SwimÖresund’s activities
  • SwimÖresund can use your contact information to get in touch with you and to manage your swim
  • SwimÖresund shares your contact information with your swimming observer if necessary
  • Information that we may share for the purpose of publishing swimming results
  • Name of swimmer(s)
  • Date of the swim
  • Swimmer’s nationality(ies)
  • Age at the time of swimming
  • Swimming category
  • Swimming style
  • Timing
  • Records
  • Team name / Group name
  • Names of swimmers in teams or in groups
  • Swimming category
  • Swimming style

Storage of data

SwimÖresund will only store your personal data as long as it is either legally obligated to do so or as long as it is relevant to the purpose for which it was collected. Swim records, results and observer reports will be retained indefinitely for historical documentation purposes.

Collection, use and disclosure of image material

In connection with our activities, SwimÖresund takes photos and video of the participants along the way. This material is situation recordings, where the activity itself is the real focus. Situation recordings can be used without prior consent by the organizers and upon specific agreement by partners and sponsors, also for marketing purposes.

Media material in which participants appear as part of SwimÖresund’s event is presented, for example, on SwimÖresund’s website and on SwimÖresund’s social media.

Storage of image material

Image and video material is stored on internal data drives and on online photo sharing services such as YouTube, Facebook, Instagram and Twitter.


Via a plugin on SwimÖresund’s website, you can sign up for SwimÖresund’s newsletter. When registering, you provide your e-mail address and in some cases your name. As a newsletter subscriber, you will be able to receive information, news and offers.

The consent that SwimÖresund may store and process your personal data for sending the newsletter can be revoked at any time, as each newsletter contains a link with a revocation option (unsubscribe).

Disclosure of data

Personal data that SwimÖresund collects is passed on to third parties in connection with issuing a certificate.

The following data is passed on to WOWSA (USA):

  • Name of the swimmer
  • Picture of the swimmer
  • Date of the swim
  • Nationality of the swimmer
  • Age at the time of the swim
  • Sex (male/female)
  • Timing of the swim
  • Which category is the swim in
  • Swimming style

SwimÖresund does not sell your personal data to third parties.

Safety measures

SwimÖresund implements necessary technical and organizational measures to ensure an appropriate level of security and protection of personal data.

Privacy Policy Changes

SwimÖresund reserves the right to continuously update our privacy policy. The privacy policy was last updated August 2022.

Questions about your privacy data

If you wish to have your data deleted or have questions in this regard, you are very welcome to contact SwimÖresund at e-mail [email protected]

For such questions, SwimÖresund may need to verify your identity before changes can be made.